◾ Overview
Timesheets need to be APPROVED for the Tempus team to include them in a pay run. Therefore it is imperative that you remember to approve timesheets as part of your payroll process.
If you have an questions relating to approving timesheets; please raise this with your payroll contact; who will aim to assist you. The Tempus team cannot assist with timesheet approvals (e.g. 'should this be approved or not') because we are not aware of the day-to-day operations of your organisation.
◾ Approving Per User
With an individual timesheet open (Timesheets >> Create Timesheets) you can click the 'save' button drop down, and there is an option to "save and approve". This will approve all the data currently being shown on screen (e.g. just 1x users data for a given week/fortnight/month).
NOTE: Once a shift is approved for processing, you may not edit it further. If you need to un-do the approval, the only way to do this is the undo method in the 'approve timesheets' page.
◾ Approving via the Approve Timesheets Page
You can approve the timesheets (en-masse) via the Approve Timesheets page (Timesheets >> Approve Timesheets). Along the top of this page there is a series of filters, depending on your preference, you may set these as you choose. If you are unsure, we broadly recommend grouping the data by employee and showing any status. This will give you a page that shows all the data for the period, grouped by each user/employee.
1. From here you can select an individual row, or a users row (will select all the rows for a user) or not make any selection (which will action ALL the data) then click on the green "Approve Timesheets" button near the top. If you are unsure, we broadly recommend approving on a per user basis (much like you would via the other approval method).
2. You want to ensure that all the required timesheet for processing are approved, prior to your pay run cut-off time.
◾ Undo Approval via the Approve Timesheets Page
If for some reason you need to undo a timesheet approval (e.g. a timesheet needs to be editing [e.g. start/end time]) you can undo ONLY via the Timesheets Approval page (Timesheets >> Approve Timesheets). To undo, select the already approved timesheet/s and then click the "undo" button.
If a timesheet status is "processed" this means that it has already been included in a pay run. If this is the case please contact our support team who will aim to assist you further.
After you have made your edit/s, be sure to remember to approve the timesheet entry again.
⚠️ IMPORTANT - PLEASE READ THE FOLLOWING ⚠️
When adding/editing/viewing or approving timesheets, remember to always check for the START and END times.
For any timesheet entry based on hours worked, you must enter a specific Start Time and End Time.
The system will automatically calculate the total hours (and will add them into the "Units" column) for you, based on these entries.
❌ DO NOT LEAVE THE START/END TIME FIELDS AS "N/A" BY MANUALLY ENTER THE TOTAL HOURS ❌