◾ Overview
This article walks you through the process of using the Fergus to Tempus Timesheet Converter. This tool is designed to quickly and accurately convert your timesheet export from Fergus into a .CSV file that is ready for direct import into Tempus.
◾ Accessing the Tempus Integration Tool
1. In your web browser, go to payrollbytempus.link/tempus-fergus-timesheets
2. Enter your Username (this is your registered email address) and click the ‘Login’ button.
3. The system will send a 6-digit one-time password (OTP) to your email address. The email subject line will be: "Fergus to Tempus | Login Code".
4. Type the 6-digit code into the verification screen and click on ‘Verify’ to confirm your identity.
◾ Uploading Your Fergus CSV File and Configuring the Conversion Settings
1. Upload your Fergus .CSV file.
On the main converter page, either drag and drop your Fergus .CSV file onto the upload zone or click the ‘Choose File’ button to select it from your computer.
Important: The tool will only accept timesheet files exported from Fergus in the .CSV format. If you try to upload a different file type (like .XLSX or .PDF), it will be rejected.
2. Add the configuration settings (They need to be completed before you can convert the file).
Start Time: The default start time is 8:00 AM. You can click to change this if needed.
Auto-Create Unpaid Break?: The tool can automatically apply an unpaid meal break rule if needed.
Break Threshold (hours): If “Yes” was selected on the previous option, you can adjust here the minimum number of paid hours worked before an unpaid meal break gets automatically added. For example, if set to 5 hours, employees working 5 or more hours will have an unpaid break deducted from their total hours.
Break Duration (minutes): This determines the length of the unpaid meal breaks. Common values are 30 or 60 minutes. (Remember that this time will be deducted from the paid hours for every employee that meets the break threshold).
3. After configuring these settings, click on ‘Calculate’.
◾ Previewing and Editing
1. A Preview Table will be displayed. Here, you can visualise and edit the data for all staff members from the original Fergus file.
The table lists employees in alphabetical order with their timesheet entries in chronological order.
You will be able to check their start and end times, as well as their unpaid meal breaks and total paid hours. The data displayed in this table is editable; simply click the specific cell you need to change.
2. If an employee needs to be excluded from the file, you can uncheck the ‘Include’ checkbox at the left side of the preview table. This also applies to including/excluding meal breaks, if needed.
◾ Generating the Tempus .CSV File
1. After applying all the necessary changes to the preview table, you’ll need to agree to our Privacy Policy.
2. Once done, the “Generate Tempus CSV” button will become active. Click it to download the file.
3. A pop-up window will appear confirming this action. Inside this window you can also find a link to another article on How to import timesheets from a 3rd party app.